SignTech Forms Paperless Office Privacy Policy
This privacy notice tells you what to expect when SignTech Paperless Solution Limited (SignTech) collects personal information about you when you register to a SignTech account on signtechforms.com or when you complete a SignTech digitised form using the SignTech mobile applications or web-completion application. SignTech is committed to protecting your personal information when you use SignTech services. Whenever you provide such information we will only use your information in line with all applicable data protection laws, including the General Data Protection Regulation (GDPR). Your information will be kept in a secure environment and access to it will be restricted according to the ‘need to know’ principle.
SignTech Paperless Solutions Limited (We) are committed to protecting and respecting your privacy and we do not store credit card details nor do we share customer details with any 3rd parties.
WHAT INFORMATION WILL WE COLLECT ABOUT YOU?
When you register to a SignTech account on signtechforms.com, we will collect the following information about you:
Name
Email address
Company name
Phone number
SignTech collects information about how you use signtechforms.com via our website and the device(s) that you use to access the service. This includes collecting unique online identifiers such as IP addresses, which are numbers that uniquely identify a specific computer or other network device on the internet. For more information, see our section on ‘cookies’ below.
HOW WILL SIGNTECH USE THE INFORMATION IT COLLECTS ABOUT ME?
SignTech will use your personal data for a number of purposes including the following:
To respond to feedback, queries and complaints that you submit through our Contact.
To send you information about your use of SignTech products and services and may suggest SignTech products and services that will better fit your needs. We will only do this where you give us your clear consent to do so.
To identify you as a SignTech registered user and allow you to login to your highly secured SignTech account.
The lawful justification for sending information about SignTech products and services to you is that you have given clear consent for your personal data to be used for this specific purpose. You are always in control of your data. You can opt in to receive marketing communications during the registration process for the SignTech Email Newsletter. You can also unsubscribe from SignTech marketing communications by clicking ‘Unsubscribe’ on the footer of a SignTech marketing email at any time.
If you complete a SignTech digitised form using the SignTech mobile applications or web-completion application, SignTech commits to not store or use the information you have filled on the form. SignTech only provides the facility for you to provide the information required and presents it in the pdf format in order to enable you to send it directly to the organisation or person who has asked or given you permission to complete the form (form’s owner). SignTech does not store any of the information you have filled in a SignTech digitised form within its data servers. Therefore, SignTech cannot be considered accountable for the storage, use or lose of you personal data.
Your information will be handled and used only by SignTech. We will keep your information within SignTech except where disclosure is required by law, for example to government bodies and law enforcement agencies.
As we are responsible for your personal data, we always ensure that your information remains protected and secure when being transferred.
HOW LONG WILL SIGNTECH KEEP MY INFORMATION?
Where you have given expressed consent, your personal details for marketing communications will be retained until you tell us otherwise or unsubscribe, at which point all of your personal details is removed from our systems. When you tell us that you no longer wish to receive marketing messages about SignTech products and services, we will record this preference information about you until you tell us otherwise. This is to ensure that we don’t send you any further marketing communications in error.
WHAT RIGHTS DO I HAVE OVER MY PERSONAL DATA?
Under the General Data Protection Regulation, you have the right to:
Access your personal data by making a subject access request completely free of charge
Rectification, erasure or restriction of your information where this is justified
Object to the processing of your information where this is justified
Data portability
Object to automated profiling
To exercise your rights, please contact the SignTech Data Protection Officer using the following contact details:
Data Protection Officer:
SignTech Paperless Solution Limited
CUBIC, 1st Floor,
Conway House,
Cranfield University,
MK43 0FQ
Email: info@signtechforms.com
PRIVACY & COOKIES
Cookies are small text files which are stored on your computer when you visit certain web pages. At SignTech we use cookies to understand how our sites are used which helps us to improve your overall online experience. Some of the cookies we use are necessary for our website to work whilst other cookies are used to provide tailored advertising by trusted third parties. To find out more about cookies, visit http://www.aboutcookies.org
THE DIFFERENT TYPES OF COOKIES WE USE
SignTech use the following categories of cookies on our websites:
Strictly necessary – These cookies are essential for certain features of our websites to work for example when you make payments for car parking. These cookies do not record identifiable personal information and we do not need your consent to place these cookies on your device. Without these cookies some services you have asked for cannot be provided.
Performance – These cookies are used to collect anonymous information about how you use our websites. This information is used to help us improve our websites and understand how effective our adverts are. In some case we use trusted third parties to collect this information for us which may include recording your use of our websites but they only use the information for the purposes explained. By using our websites, you agree that we can place these types of cookies on your device. You have the right to object from being recorded on our websites by clicking here.
Functionality – These cookies are used to provide services or remember settings to enhance your visit for example text size or other preferences. The information these cookies collect is anonymous and does not enable us to track your browsing activity on other websites. By using our websites, you agree that we can place these types of cookies on your device.
Managing cookies – If you’d prefer to restrict, block or delete cookies you can use your browser to do this. Each browser is different, so check the ‘Help’ menu of your particular browser to learn how to change your cookie preferences. If you choose to disable all cookies we cannot guarantee the performance of our websites and some features may not work as expected.
Links to other websites – This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Changes to this privacy notice
We will keep this privacy notice under regular review and we will place any updates here. At the start of this privacy notice, we will tell you when it was last updated.
